Building your inventory is one of the most important tasks when starting to use Rentle. This article explains comprehensively, how to create inventories and what to take into account when doing this. Furthermore, this article covers only the inventory creation with individual product IDs. More about the inventory types here.
NOTE: Only individual equipment have their own inventories. Set products/Bundled equipment packages do not have their own inventories as the availability of sets depends on the availability of individual equipment included in the set.
You can create inventories for each rental product by entering them via the Product page from the main navigation and selecting the individual equipment which inventory you want to edit. Then select the Inventory management tab.
In the image below and in this article, we are using skis as the example product.
Explaining the inventory columns
In the image, you can see that individual articles in the inventory are presented on different rows and columns include information about each article. Some of the columns are fixed and some dynamic, depending on the product settings. Next, we will explain the columns.
Identifiers: If you use individual product IDs or barcodes, the Identifiers -column shows the ID/barcode number that is attached to the specific item in the inventory. You can include multiple IDs per item as long as different items have unique IDs. Using product IDs enables you to collect utilization data on an individual equipment level.
Status: The Status -column shows the real-time situation of your inventory. There are four different statuses that an item can have. IN means in-stock and available for rent. OUT means that the equipment is currently rented out. OUT OF USE means that the item has been taken temporarily out of the inventory, e.g. for service.
Location: If the company has multiple shop/inventory locations, the Location -column shows where the individual item is currently located. (Or where it was registered the last time).
DIN formula: This column is specifically for skis and ski boots. More about automatic DIN calculation here.
Total rentals: Total rentals -column shows how many times each individual item has been rented out during its lifetime.
Dynamic columns: Add dynamic columns by clicking the +ADD COLUMN button. You can add as many dynamic columns, where you can input information about the equipment, as you want. In this example, we have added Manufacturer, Model, and Length.
Adding products to the invetory
Now that we have explained the meanings of different columns, let's move on to adding products to the inventory. This happens by clicking the ADD PRODUCTS -button on the right side of the screen.
Before starting to add items into the inventory, make sure that you have the product variants created (e.g. different sizes of the equipment). Product variants are explained here.
After you click the ADD PRODUCTS -button, the system opens a view similar as shown above. The fields match MOSTLY with the columns that were explained earlier. The product to be added -column is related to the product variants that you have created at this point. Fill out each column accordingly.
Finally, you can choose to auto-generate IDs by the system or add custom IDs (suitable when using barcodes). If you use barcodes, simply read the barcodes from each item that you want to add, and click ADD PRODUCTS -button. The system recognized automatically if an ID is a duplicate and shows the ID on a red background.
NOTE: Only add articles with same product information (e.g. manufacturer, model, length) at once.
This is a convenient way to add products to the inventory if there are tens of products in the stock instead of hundreds and if there are not too much variance between the articles. Larger inventories are easier to do by using a CSV import.